Job Title: Communities Transforming Policing Fund (CTPF) Program Associate
Reports to (Title): CTPF Program Officer
Department: Programs
Employment Classification: Full-Time
FLSA Status: Nonexempt
Base Annual Compensation Range: The full-time salary range for this role is between $60,000 - $90,000 with exact salary depending on experience and new staff rarely start at the top of the range.
Location: Remote

About Borealis Philanthropy

From Black-led movement-building, to queer and trans liberation, to disability justice and inclusion, community organizers are working every day to bring about transformational change. Borealis Philanthropy exists to listen to, invest in, and support them. Our staff of experts come from the communities we serve, and bring their lived experiences, values, and visions to the work of supporting community-driven change through grantee and funder collaboration.

As a philanthropic intermediary, Borealis Philanthropy builds bridges between funders and organizers by creating opportunities for impact-driven investments. We team with funders to conceive, develop, and implement grantmaking initiatives that resource the many innovative organizations within each of our respective grantmaking funds. In partnering with philanthropy, we remove barriers to funding for grassroots organizations and invest in intersectional movements building a future that serves all of us.

About the Fund

The Communities Transforming Policing Fund (CTPF) supports local grassroots organizing across the United States focused on shifting power and resources from policing and the carceral state to communities most impacted by the criminal legal system. In 2022, CTPF transitioned to a participatory grantmaking fund. Staff support a committee of individuals directly impacted by police violence in selecting and recommending a cohort of grantees for the main docket of the Fund.

Where We Are

While Borealis Philanthropy has been quite public about what we believe it takes to fund transformational change as a social justice intermediary, we know the reality that it is rare for intermediaries like ours to consistently be set up for long term success and sustainability.

As Borealis Philanthropy enters our tenth year of partnering with funders and movement leaders and organizers to build the liberatory future we believe possible, we are leaning more deeply into our theory of change, and intentionally investing in the next decade of resourcing justice movements by building an infrastructure to actualize our organizational potential.

Our Values

Alchemy + Healing, Atrevida + Audacity, Accountability + Integrity, Ubuntu + Interconnectedness

Job Overview

The Program Associate supports programming, administration, grantmaking, and other operational activities for Borealis Philanthropy’s visionary funds. In addition, the Program

Associate participates in cultivating relationships, corresponding to and fielding inquiries, conducting research on topics for proposals, and identifying potential donors/grantees, etc.

With clearly defined guidance and the direction of a program officer, the Associate solves routine problems and maintains processes and procedures to ensure effective and efficient operation of programs and fund-related projects.

Responsibilities

Project Management and Operational Support: The Program Associate provides stellar support to the Fund, including:

• Providing administrative, logistics, booking accommodations, scheduling, note taking, and planning/ coordination support for program projects, such as meetings, trainings, and webinars;
• Maintaining and supporting the development of tools and resources for program use;
• Maintaining calendar of Fund events and deadlines, and coordinate with organization-wide grantmaking calendar;
• Maintaining and organizing program files, gather analytics, and monitoring program deliverables.

Grantmaking Support and Data Management: The Program Associate will be the key point person for ensuring that all data is accurate and that stakeholders, both internal and external, have what they need to support their work. This includes:

• Tracking and organizing grantee applications and reports in Salesforce database;
• Serving as the liaison with grants management to support the Fund’s grantmaking processes;
• Entering and maintaining contact information for donors, grantees, and collaborative partners in Salesforce, Basecamp, and Google Drive.
• Supporting the provision of access to the grantee portal for those submitting applications and reports

Communicate and Collaborate: The Program Associate communicates regularly with other Fund staff, other Borealis departments, and with grantees and other external partners, including:

• Assisting with drafting, reviewing and organizing communications to internal and external audiences
• Gathering and sharing Fund and grantee-related updates with the Communications department for both short-term projects (grantee spotlights, social media content) and longer-term projects (grant announcements, newsletters, communications planning)
• Working with the Development department to ensure development plan content is accurate and updated
• Coordinating with the Finance Department to process contracts, invoices, honorariums, etc.
• Assisting with researching and tracking updates on emerging trends in philanthropy, advocacy, policy, and other relevant program topics
• Collaborating with team members and external constituents to support program objective
• Monitoring Fund general email inbox and respond to general inquiries from potential grantees

Other Duties: As a member of the Borealis staff, the Program Associate performs certain functions that are not specific to their job, but support the organization as a whole. This includes:

• Submitting expense reports and timecards by stated deadlines;
• Attending all staff meetings and required trainings and events;
• Participating in organizational development and change processes, including serving on committees or special project teams;
• Support Borealis’ culture and values; align outcomes, practices, and communications within organizational culture;
• Assist with special projects and other duties as assigned.

Education & Experience

• High school diploma required, Associates degree preferred;
• One-year of experience administering multiple projects/programs; three years of experience preferred;
• Experience using systems and tools such as Salesforce, Zoom, Basecamp, Google Suite, Slack, Asana;
• Experience or knowledge of the criminal legal system.

Competencies (Knowledge, Skills & Personal/ Behavioral Attributes)

• Ability to organize work, manage time, and build relationships in a virtual environment;
• Ability to communicate clearly and concisely through verbal and written communication;
• Excellent attention to detail and high level of follow-through;
• Commitment to Borealis’ vision and values.

Work Environment (Conditions and Physical Demands)

This job operates in a professional, virtual, home office or co-working environment, with local and national travel. In line with Borealis’ commitments to racial equity and disability justice, our current policy is that no staff member travel or attendance at in person meetings is required at this time. If team members are interested in attending in person events, Borealis will, as needed, work to make reasonable accommodations to ensure their health and safety.

This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items. Accommodations will be made based on ability and accessibility.

Commitment to Disability, Diversity, Equity, & Inclusion

Borealis is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact hr@borealisphilanthropy.org. Borealis is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive staff team. We strongly encourage applicants who are people of color, LGBTQ, women, trans and gender non- conforming people, people with disabilities; and/or formerly incarcerated people.

Applicants will need to submit a cover letter that includes, but is not limited to, answers to the following questions:

1. Why are you interested in working for a philanthropic intermediary that centers racial equity and the intersections with class, gender identity, sexual orientation, and ability?

2. How do the values mentioned above connect to your own lived experience?

3. How would you build community/develop relationships with different constituencies (staff colleagues and/or grant applicants and/or grantees and/or donors) in a national fully remote environment? Please try to make your answer as specific as possible to the work of the department to which you are applying.